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SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
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The Rules of the Seahouses Marine Club
1. Name. The name of the club shall be the "Seahouses Marine
Club", hereinafter called "The Club".
2. Objects. The objects of the Club shall be to promote and
encourage the sport of motor-boating and the art of sailing and other
aquatic sports.
3. a) Full member - being a person of at the date of election is
over the age of eighteen shall have one vote
b) Honorary Member - any person upon whom the Committee considers
such honour should be conferred. The election of Honorary Members shall be
put to the vote at the Annual General Meeting each year and such Honorary
Members shall be duly elected if two thirds of those present, and entitled
to vote in favour of the election. An Honorary Member shall pay neither
entrance fee nor subscription. He shall be entitled to all privileges and
benefits of membership except that he shall not vote upon any question
affecting the finances of the Club and shall not be qualified to serve of
the Committee.
c) Honorary Life Member - Any member may ,at the discretion of the
Committee be so elected in recognition of the meritorious services
rendered to the Club. Life members so elected shall be exempt from annual
subscriptions, but shall enjoy all the rights and privileges of ordinary
members other than holding office.
d) The number of Honorary Members and Honorary Life Members shall not
exceed three.
4. Election of Members.
a) Every candidate for membership shall be proposed and seconded by a full
member of the Club, both of whom must be personally acquainted with the
candidate. An application for membership shall be in the form from time to
time prescribed by the Committee and shall include the name, address
occupation/profession of the candidate, details of the vessel of which
he/she may be the owner and the signatures of the prepares and seconded .
Upon receipt of an application for membership the Hon.Secretary shall
enter such application in a Register and submit such application to the
Committee at their first meeting. If there then be a vacancy in the
membership of the Club (or if there be no such vacancy) the Committee
shall proceed to the election or rejection of the candidate. A candidate
shall be elected by a simple majority of Committee members present and
voting.
b) Upon payment of his/her subscription fee (and joining fee of
applicable) the duly elected candidate shall become a member of the Club
and be entitled to all the benefits and privileges of the Club and be
bound by these rules. If such subscription (and joining fee if applicable)
be not paid within one calendar month from the date of the request by the
Club for payment of same is or her election shall be void. The committee
shall have the power to extend the period of one month
Officers
5. Officers.
The Officers of the Club who shall be elected annually, shall consist of
the Chairmen, Vice-Chairman, Honorary Secretary and Honorary Treasurer.
6. Committee.
a) The Committee shall consist of the Officers of the Club and five other
members.
b) The Committee shall be elected by the members at the Annual General
Meeting.
c) Five members of the Committee shall form a quorum.
7. Powers and Duties.
a) The Hon Secretary shall:-
i) Keep a register of Club members' names and addresses.
ii) Conduct the correspondence of the Club.
iii) Keep custody
of all Club documents.
iv) Keep full minutes of all meetings of the Club, the Committee and
Sub-Committees which shall be confirmed and signed the appropriate
Chairman upon the agreement of the Club, the Committee or Sub-Committee at
the next following meeting of the Club, the Committee or Sub-Committee.
v) See to the maintenance of such insurance policy or policies as may be
needed to fully protect the interests of the Club and its members.
vi) Maintain contact with the Club's legal advisor to ensure that the
Club's affairs are managed in accordance with current law.
b) The Hon. Treasurer shall:-
i) Cause such books of accounts to be kept as are necessary to give a true
and fair view of the state of the finances of the Club.
ii) Cause all returns as may be required by law in relation to such
accounts to be rendered at the due times
iii) Prepare an Annual Balance Sheet as at 31st December each Year and
cause such Balance Sheet (and accounts as necessary). To be audited at
least once annually and shall thereafter cause the same to be available to
Club Members at least fourteen days before the date of the Annual General
Meeting.
(c) The Hon Auditor(s) shall : -
(i) Be appointed by the Annual General Meeting in each year and shall be
properly qualified members of the Club.
(ii) The Auditor(s) shall audit the accounts of the club when called upon
to do so and shall give such certificates of assurance as to the accuracy
of the said accounts as shall be required by law or by the committee.
(iii) If the Auditor(s) is/are unwilling to act, inform the committee will
shall appoint a substitute to hold office until the termination of the
next annual general meeting.
(d)(i) The whole management and affairs of the Club shall be subject to
the members in general meeting, and be under the control of the Committee.
(ii) The committee shall hold meetings to manage the affairs of the club
at least once every quarter.
(iii) The Clubs financial year shall begin on the first of January and end
on the 31st of December in each year. A financial statements for the past
few of the club's accounts signed up by the Treasurer and duly audited
shall be presented to the annual general meeting.
(iv) A Corporate Banking Account shall be maintained in the name of the
club and cheques and withdrawals on this account shall require the
signature of any two of the following officers of the club: the Hon.
Treasurer, the Hon Secretary, or the Chairman.
(v) Officials/Committee Members of the Club incurring legitimate and
reasonable expenses whilst carrying out of business shall be entitled
reimbursement from Club funds.
(vi) The committee shall have the power to appoint such Sub-Committees
with such functions as it may consider necessary, such as Sub-Committees
shall report to the Committee and shall conduct their business in
accordance with the direction of the Committee.
(vii) The Committee shall halve the power to make, water and so spend by
Los and time to time all the better regulation of the club and shall
publish the same.
(viii) The Committee, and any duly appointed Sub-Committee shall have the
power to invite any person to participate in its discussions but without
the right to vote.
(ix) The Committee shall have the power to fill vacancies in Offices and
the Committee until the next Annual General Meeting. Any member so
appointed to fill a casual vacancy shall retire in the same rotation as
that of the member whose vacancy he or she was appointed to fill.
Annual General Meeting
8. (a) An Annual General Meeting shall be held not later than the 30th
April in each year. The Honorary Secretary shall at least 14 days prior to
the A.G.M. each year, issue to each member a list of retiring officers,
committee members, or Honorary Auditor together with the notice inviting
nominations from members for offices of the Club.
If any of the retiring Officers, Committee Members, Auditors, shall have
notified the Honorary Secretary of his / her desire not to seek
recollection re-election notice thereof must also be given to each member.
Sixty % of total membership entitled to vote shall form of a quorum.
NOMINATIONS
(a) No candidate for election to any principal office of the club shall be
proposed unless the name of such candidate and his proposer and seconder
shall have been received by the Honorary Secretary not later than seven
days prior to the Annual General Meeting.
(b) Membership of any Office or the Committee Shall require nominator and
a seconder both of whom shall be members entitled to vote and election
shall be by simple majority of those present and voting.
(c) If at the Annual General Meeting it appears that the number of members
duly nominated and seconded to fill vacancies equals those vacancies then
those members shall be deemed elected if two thirds of those present at
the Annual General Meeting, and entitled to vote, vote in favour of such
election.
(d) Any member whose subscription has not been paid by the due date shall
be deemed to have resigned from the Club. The Honorary Treasurer shall
write to the last known address recorded in the Register, a reminder that
the subscriptions have not been received. Unless the subscriptions is
received within 14 days thereafter then the membership will lapse. Any
request to rejoin will have to be made to the Honorary Secretary for
consideration at the next Committee Meeting. The 14 day period will deem
to run from the date displayed on the Honorary Treasurer's reminder or
from the postmark date whichever is larger. The onus of satisfying the
Honorary Treasurer that the time limits have been complied with lies with
the defaulting member.
(e) In the event of a ballot for Officers of the Club, the election shall
be held for each Officer commencing with Chairman. Vice-Chairman, Hon
Secretary, Hon.Treasurer, Auditor(s). The ballot shall be by voting papers
delivered to the Chairman and handed by him/her to scrutineers appointed
by the meeting. The result of such election shall be declared immediately
by the Chairman. After the election of Officers an election by ballot (if
necessary) shall be held for membership of the Committee.
SPECIAL GENERAL MEETING
(a) The Committee may at any time call a Special General Meeting; and the
Hon Secretary shall call one receipt of a requisition signed by at least
ten members. Any such requisition shall be accompanied by a copy of
motions/reasons for calling such a meeting. Not less that fourteen clear
days notice of meeting shall be given to each member together with the
intended motions/reasons. In the event of an emergency the Committee shall
have power to call a Special General Meeting at short notice 60% of total
membership entitled to vote shall form a quorum.
CHAIRMAN'S VOTE
The Chairman both in Committee and at General Meeting shall in the case of
equality voting have a second casting vote.
REGISTER OF MEMBERS
The Hon Secretary shall keep a Register of Members and their addresses.
Each member shall communicate any changes in his/her address to the Hon
Secretary. All notices posted or delivered to the address last notified
shall be deemed to be duly posted or delivered.
SUBSCRIPTIONS ETC
(a) Subscription, entrance and mooring fees payable to the club shall be
fixed or varied by the members in general meeting.
(b) Subscription fees and dues shall save as otherwise directed by the
Committee, be payable in advance and shall be due on the first day of
January in each year. Any member elected after the 31st of August
shall pay no subscription until the 1st day of January of the following
year unless such member obtains a mooring, when all fees become due.
(Membership, mooring and ground chain fee).
(c) No member shall be allowed any of the rights or benefits or privileges
of membership of the Club whilst owing any subscriptions to the Club.
(d) In the event of any members subscription remaining unpaid after one
calendar month following the date on which that subscription became due,
the Hon Treasurer shall send to that member notice of the fact that the
subscription must be paid within twenty eight days, amendment approved by
the E.G.M. 8th December, 1985, failing which the name of such member shall
be removed from the register of members.
(e) A member may retire from membership at anytime by giving the secretary
notice thereof in writing. Any member retiring without having paid his
subscription for the then current year shall be liable for the same.
13. The Committee shall manage the affairs of the Club in accordance with
the rules of the Club, and shall define the duties of the several
officers, who shall in respect be subject to the control of the Committee.
ALTERATION OF RULES
14. The Committee may from time to time make, alter and repeal the Rules
regulating the conduct of members, and general for the good conduct of the
affairs of the Club. Such Rules shall be binding on all members until they
are rescinded or varied by the Club in general meeting.
NOTICE OF ALTERATION
15. Notice of any alteration or addition to the Rules intended to be
proposed by a member of the Club shall be given to the Honorary Secretary,
in writing 14 clear days before the same is to be proposed at the Annual
General Meeting at which the same is to be brought forward and full
particulars of any such alteration or additions shall be set out in the
notice convening the meeting.
REMOVAL OR EXPULSION OF MEMBERS
16. (a) Every member on joining the Club impliedly undertakes to comply
with these rules, and any refusal or neglect to do so, or any conduct
unworthy of a member, shall render such member liable to expulsion by a
resolution of an annual or extraordinary general meeting, provided that at
least (one week) before such meeting, he/she shall have had notice thereof
and of the allegations made against him/her and of the intended resolution
for his/her expulsion, and that he/she shall at such meeting and before
the passing of such resolution have had an opportunity of giving orally or
in writing any explanation or defence he/she think fit. A member expelled
under this rule shall forfeit all right in, and claim upon, the Club and
its property. A notice under this rule shall be held to have been duly
given if sent by prepaid post to the address of the member appearing in
the Club books.
(b) If any member shall be adjudged a bankrupt, or shall make any
composition or arrangement with his creditors under the provisions of
statute, he shall thereupon cease to be a member of the Club, and shall
forfeit all right in and claim upon the Club and its property: but upon
application being made by such member to the Committee stating the causes
of such adjudication in bankruptcy or the reason for making any
composition or arrangement as the case may be, such member may be
re-admitted and restored to his former rights by the Committee.
REGISTER OF BOATS/MOORINGS
17 (a) A register of boats shall be kept by the Committee and every owner
on being elected to the Club acquiring or parting with a boat shall give
to the Hon Secretary in writing, full particulars of the boat.
(b) All boats must be insured third party minimum. Proof of insurance must
be produced to Honorary Secretary prior to a boat being moored to Club
ground chains or at such time as requested by the Committee.
LIABILITY
18. (a) The Committee, or any person or Sub-Committee delegated by the
Club, or its members shall enter into contracts only so far as expressly
authorized, or authorized by implication by members. No one shall,
without, the express authority of the membership in General Meeting pledge
the credit of membership.
(b) In pursuance of the authority vested in the Committee by members of
the Club, members of the Committee are entitled to be indemnified by the
members of the Club against liabilities properly incurred by them or any
one of them on behalf of the Club wherever the contract is of a duly
authorized nature or could be assumed to be of a duly authorized nature
and entered into on behalf of the Club.
The limit of an individual member's indemnity in this respect shall be a
sum equal to the year's subscription at the then current rate for that
category of membership unless the Committee has been authorized to exceed
such limit by a General Meeting of the Club.
CIVIL LIABILITY
19. Neither the Club, nor any Officer, nor
member, shall be liable otherwise than through his/her personal default,
to any member, nor to any guest nor stranger introduced by a member, for
any loss or damage or injury to person or property, howsoever or
whensoever caused or arising, even though such loss or damage be caused by
any criminal or willful act, omission,
negligence or any person purporting so to act, whether or not so
authorized.
DISSOLUTION OF THE CLUB
20. If at any General Meeting a resolution for the dissolution of the Club
shall be passed by a majority of the members present and at a Special
General Meeting held not less that six weeks thereafter, and of which not
less than 4 weeks written notice shall have been given to each member, and
at which not less that 60% of the members shall be present that resolution
shall be confirmed by a resolution passed by a majority of two thirds of
the members voting thereon, the committee shall thereupon, or at such
further date as shall be specified in such resolution, proceed to realise
the property of their Club and after the discharge of all liabilities the
same shall not be paid to or distributed amongst the members of the Club
but shall be given or transferred to the OCEAN YOUTH CLUB.
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